Best Benefits

Agensi Pekerjaan JEV Management Sdn. Bhd.

{Up To RM 4,000 Basic} Mandarin Speaking IT Project Coordinator - PJ

Full Time

≧ MYR 4,000.00

Junior

1 year experience

IT/Computer - Network/System/Database Admin (Project Management)

(On Site) 47500 Petaling Jaya, Selangor, Malaysia

{Up To RM 4,000 Basic} Mandarin Speaking IT Project Coordinator - PJ

(On Site) 47500 Petaling Jaya, Selangor, Malaysia

Job Description

Manage and oversee the delivery of all project documentation, excluding commercial documents, for various projects including eKYC, AI, or R&D grant initiatives.
Prepare, maintain, and update key project documents, including:
Project Kickoff Document: Outlines project objectives, timelines, roles, and responsibilities to ensure alignment among all stakeholders.
Change Request Acknowledgment Form: Documents change requests from clients or stakeholders, tracks approval statuses, and records implementation details.
Traceability Matrix: Ensures requirements are met by tracking each requirement from identification through to implementation and testing.
Meeting Minutes: Captures discussions, decisions, and action items from client and internal meetings.
Project Status Reports: Regularly updates stakeholders on progress, upcoming milestones, and any risks or issues.
Risk and Issue Log: Tracks potential risks and active issues, along with mitigation strategies and resolutions.
Testing and Quality Assurance Documentation: Records test cases, results, and quality checks performed during project delivery.
User Manuals and Training Guides: Provides clients and internal teams with clear guidelines on system use and functionalities.
Attend meetings with the VP of AI Solutions (or relevant project leads) and clients, taking detailed notes and converting discussions into actionable schedules, to-do lists, and action items.
Assist in tracking project progress, ensuring deadlines and milestones are met.
Serve as a reminder for the VP or project lead regarding important follow-ups, deadlines, and scheduled meetings.
Collaborate with internal teams to ensure proper documentation and project updates.
Facilitate communication between the VP or project lead, clients, and internal stakeholders for effective project execution.

Job Requirements

Bachelor’s degree in a related field such as Business Administration, Project Management, Information Technology, Engineering, or Communications.
Project Management Skills: Strong understanding of project lifecycle, agile methodologies, and the ability to manage multiple tasks simultaneously.
Documentation Skills: Proficient in preparing and maintaining professional documentation, including meeting minutes, project status reports, and change request forms.
Communication Skills: Strong verbal and written communication skills to interact effectively with clients, senior leadership, and internal teams. Capable of conveying complex information clearly and concisely.
Organizational Skills: High attention to detail with the ability to prioritize tasks, manage time efficiently, and keep track of project deadlines and deliverables.
Analytical Skills: Ability to analyze project requirements, anticipate risks, and suggest practical solutions. Strong problem-solving skills to ensure smooth project execution.
Client Management Skills: Experience in client-facing roles, including managing expectations, gathering requirements, and building positive relationships.
Adaptability: Comfortable working in a fast-paced environment and adapting to changes in project scope and priorities.
Team Collaboration: Ability to work well within cross-functional teams, fostering a collaborative atmosphere and ensuring alignment across departments.

Nice-to-Have:

Certification in Project Management (e.g., PMP, CAPM, or PRINCE2) is a plus
Experience with tools like Microsoft Project, Asana, Jira, or Trello is a plus.
Familiarity with tools like Confluence or SharePoint.
Technical Acumen: Basic understanding of technical concepts in AI, eKYC, or software development to better communicate with technical teams and understand project specifics.

Required Language

English Mandarin

Skills

Required (Must) Preferred (Add-on)

Benefits

EPF & Socso

Annual Leave

About The Company

Agensi Pekerjaan JEV Management Sdn. Bhd.

SSM Registration Code: -

We are a fully licensed recruitment agency (JTKSM 860) with extensive experience in advising businesses on recruitment and placement matching the right talents to the jobs based on their area of expertise, and sourcing the right talents for our clientele.

This extends to providing onboarding, corporate training to coaching services which are critical to raising productivity and ROI as well as talent retention. (Providing onboarding, corporate training, and coaching services is crucial for increasing productivity, ROI, and talent retention. These services play an important role in helping employees become productive quickly, developing their skills, and retaining them in the long run.)

In recruitment, speed is of the essence. Being a niche player in four major industries, namely IT, Hospitality/ Retail, Finance, and Contact Centre/ Customer Service, we have the in-depth industry and market knowledge to source and supply the ideal talents that suit the needs of the industries speedily and within clear requirements.

At JEV Management, we strongly believe in smart customization, whereby we would tailor our strategy based on the client’s needs, from job fit to alignment to organizational goals and culture. Our Corporate Training and Coaching services also offer highly customized solutions to meet the unique needs of our clients. We work closely with our clients to ensure they get the best talent acquisition and development solutions.

We view every potential hire from the holistic perspective of the talent life-cycle, from recruitment to development to progression. Our highly integrated and flexible approach is the reason why we have been receiving talent placement requests from both local and international firms. Besides adhering to high values and ethics, we offer robust market knowledge in guiding and coaching career seekers, and advising the client, especially when there is insufficient knowledge in the local or international market talent pool.

We emphasized the values and expectations of our clients, and fulfilling their expectations and needs will always be our priority.

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